What software automates employee expense reporting and reimbursements?

Software that automates employee expense reporting and reimbursements is generally called **Expense Management Software** or **Expense Reporting Software**. These tools streamline the entire process from receipt capture to reimbursement, making it faster, more accurate, and compliant.

Here are some of the leading and most popular solutions:

1. **SAP Concur:**

* **Overview:** The industry leader, offering a comprehensive suite for travel, expense, and invoice management. It's highly scalable and suitable for businesses of all sizes, from SMBs to large enterprises.

* **Key Features:** Automated receipt capture (OCR), policy enforcement, multi-level approval workflows, corporate card integration, mileage tracking, robust reporting, and integrations with major ERP and accounting systems.

2. **Expensify:**

* **Overview:** Known for its user-friendly interface and "SmartScan" technology, which automatically reads receipts and creates expense reports. Popular with SMBs and mid-market companies.

* **Key Features:** SmartScan for receipts, automatic expense report generation, corporate card reconciliation, mileage tracking, direct reimbursement, and integrations with accounting software like QuickBooks, Xero, and NetSuite.

3. **Emburse Certify (formerly Certify):**

* **Overview:** Another strong contender offering a full suite of expense management tools. It's known for its ease of use and strong customer support.

* **Key Features:** Receipt capture, automated expense report creation, policy enforcement, approval routing, corporate card integration, and robust analytics.

4. **Rydoo:**

* **Overview:** A modern, mobile-first solution that focuses on simplifying the expense process. It's popular globally, especially in Europe.

* **Key Features:** Real-time expense tracking, automated policy checks, multi-currency support, mileage tracking, and integrations with various accounting systems.

5. **Zoho Expense:**

* **Overview:** Part of the larger Zoho ecosystem, this is a cost-effective solution ideal for small to medium-sized businesses looking for an integrated suite of tools.

* **Key Features:** Receipt scanning, automated expense reports, policy enforcement, multi-currency support, mileage tracking, and seamless integration with other Zoho products and popular accounting software.

6. **Spendesk / Divvy / Brex (Corporate Card + Expense Management):**

* **Overview:** These newer solutions combine corporate credit cards with integrated expense management. They focus on giving companies more control over spending *before* it happens, rather than just tracking it afterward.

* **Key Features:** Virtual and physical corporate cards, pre-approval workflows, real-time spend tracking, automated receipt matching, budget control, and simplified reconciliation.

7. **QuickBooks Online (with advanced features):**

* **Overview:** While primarily an accounting software, QuickBooks Online has features for tracking expenses, attaching receipts, and categorizing transactions. For more advanced automation, it often integrates with dedicated expense management tools.

* **Key Features:** Basic expense tracking, receipt attachment, categorization, and integration with payroll for reimbursement.

**Key Features and Benefits of Expense Management Software:**

* **Automated Receipt Capture:** Employees can snap photos of receipts with their phone, and the software uses OCR (Optical Character Recognition) to extract data.

* **Automated Expense Report Generation:** Expenses are automatically categorized and compiled into reports.

* **Policy Enforcement:** Rules can be set to flag out-of-policy spending, ensuring compliance.

* **Approval Workflows:** Customizable multi-level approval processes ensure expenses are reviewed by the right people.

* **Corporate Card Reconciliation:** Automatically matches corporate card transactions with submitted receipts.

* **Automated Reimbursement:** Integrates with payroll or direct deposit systems to quickly reimburse employees.

* **Mileage Tracking:** Uses GPS or manual entry to calculate mileage expenses.

* **Reporting and Analytics:** Provides insights into spending patterns, helping businesses identify cost-saving opportunities.

* **Integrations:** Connects with accounting software (QuickBooks, Xero, NetSuite), ERP systems (SAP, Oracle), and HRIS platforms.

* **Mobile Access:** Allows employees to manage expenses on the go.

When choosing a solution, consider your business size, budget, specific feature needs, and existing accounting/ERP systems.