What software stores, organizes, and version-controls company documents?

The type of software you’re looking for is called a **document management system (DMS)** or sometimes **document control software**.

A **document management system (DMS)** is software that **stores, organizes, tracks, and manages digital documents** (like Word, PDF, spreadsheets), typically with **version control, access permissions, and audit trails** to ensure people always use the latest approved version.[1][7] A DMS usually provides a **centralized, searchable, and secure repository** so teams can find and collaborate on company documents efficiently.[1][2][7]

Common examples of DMS or document control tools include:

- **Microsoft 365 / SharePoint / OneDrive** – used to store, organize, share, and version-control documents across an organization.[1]

- **Adobe Acrobat–based DMS solutions** – manage, organize, and track PDF and other electronic documents with cloud storage.[2][6]

- Dedicated DMS products like **Folderit** or **SmartVault**, which focus on secure document control, workflows, and versioning for businesses.[3][5][4]

If you need strict control of “official” company documents (policies, procedures, quality manuals), look specifically for **document control software**, which builds on DMS features with stricter approvals and compliance-focused version control.[1][6]